This month, don’t lose your head over frightful safety issues that could befall your employees during fuel station trips.

When you send your crews to gas stations to fuel up your equipment, a range of things can go wrong safety-wise.

First and foremost, the simple act of traveling to and from fuel stations can result in vehicle accidents and mishaps. Similar situations can happen in crowded gas station parking lots, where driver distraction and impatience are common. You’re putting these big vehicles into the busiest environment– a Love’s truck stop or a big truck stop. You’re waiting in line to get into these pumps, usually in the morning, which is their busiest time, but now with tight constraints. They can get into accidents from backing into another truck, or they can clip a truck or pump while pulling in. Now you’re opening yourself up to risk just by sending them to the gas station.

This situation becomes more of a hassle if you’re not filling a fleet but jugs for construction equipment, generators, or refrigerated trailers. Transporting these can be accidents waiting to happen with spills, leaks becoming common with frequent use. Unfavorable weather conditions elevate these previously conditions to absurd heights. The problem is eliminated with a quality fuel provider like Fuel Logic, who can fill your equipment/generator before you come in for work. Additionally, you can have a piece of mind by getting a schedule set up so you never run out of fuel on the job.

Beyond driving, gas stations are a breeding ground for a host of germs and viruses. Think gas pump handles and keypads, restroom facilities, and a constant flow of travelers from all walks of life. Even with the best precautions, dangerous exposure to multiple elements is bound to occur at gas stations. Why risk sending your employees when the fuel can be delivered efficiently to your fleet vehicles, construction equipment, or reefer trailers.

Fuel Logic’s Fuel Delivery

While these thoughts might send shivers down your spine, the good news is this: Fuel Logic is here to help.

While adhering to the highest safety standards and protocols, Fuel Logic team members bring fuel directly to your site and dispense fuel to authorized vehicles and equipment through a secure fueling process. We’ll also provide real-time, detailed reporting of your fuel delivery service. A Fuel Logic operator will show up in the night or during the day (at your discretion) and whatever equipment you requested fueling. Call today to learn more about our service!

Did you know that fuel theft costs businesses over $200 million annually?

Fuel theft, or gasoline theft, refers to the illegal and unauthorized removal of fuel such as gasoline or diesel from vehicles, storage tanks, or fuel stations. Whether you’re managing a fleet of 5 or 50, or operating heavy equipment, fuel theft can significantly impact your bottom line.

Learn how to safeguard your equipment, fuel assets and keep your operations running smoothly with actionable strategies and expert advice.

It may be minor, maybe a few gallons here or there, but this will add up fast, creating a high unwanted cost to your business.

While no one likes to think that their employees would ever steal from the company, it, unfortunately, happens more often than you might think. They could be skimming off fuel, purchasing snacks and foods with fuel cards, adding gas to a personal vehicle …Poof! These are all examples of how fuel theft or gasoline theft can play out when you least expect it, causing your earnings to evaporate into thin air, little by little.

Unfortunately, we can’t just blame the employee in these situations as much sense as that makes. Businesses tempt employees to steal from them when sent to the gas station with cash fleet cards. From our many years in the industry, we can’t tell you how often we come into situations where your guy shows up at the gas station like this: His girlfriend shows up. He fills her truck up also, or they approach another driver at the facility there offering to fill their truck up for 20 bucks. It happens too often, even if we want to think that it doesn’t. Nobody wants to think that way about their employees, but it happens.

The hardest part to believe is that, for many of these businesses, they may have been good employees if they didn’t have that temptation put in front of them in the first place. Of course, we’re not saying that all the blame falls on the manager or that these “bad apple” employees will suddenly disappear. However, putting as many of the variables in your control as possible can help manage your fuel spend dramatically! 

Common Signs of Fuel Theft

• Unexplained spikes in fuel consumption.

• Missing fuel logs or inaccurate fuel receipts.

• Nighttime refueling discrepancies.

• Sudden declines in vehicle mileage efficiency.

Pro Tip: Use GPS-enabled telematics systems to monitor fleet fuel consumption in real-time and identify irregularities.

Top Strategies to Protect Your Business from Fuel Theft

• Invest in fuel cards for secure transactions and detailed reporting.

• Use mobile fuel delivery services from Fuel Logic to minimize theft risks at gas stations.

• Install fuel tracking and monitoring systems to oversee usage in real-time.

• Conduct regular audits of fuel logs and vehicle consumption rates.

Explore how our comprehensive fuel management solutions eliminate the guesswork and ensure every drop of fuel is accounted for.

Remove the mystery from your fuel-ups when you call Fuel Logic!

Theft in our environment is highly unlikely. If your employees steal from you, then you’re paying for that fuel until you catch him and then you have no recourse against that employee. You can fire him, but you’re still out the fuel cost. If our employee steals, which again is highly unlikely, you get reimbursed for any stolen fuel, because that’s become our responsibility now. We’ve shifted all that responsibility off of your pocketbook onto ours! 

“ Fuel Logic specializes in mobile fueling solutions to get you the fuel you need when you need it. Whether it’s diesel (on-road or off-road), gasoline, or Diesel Exhaust Fluid, we’ll deliver fuel directly to your location with our mobile fuel. We will also provide itemized fueling reports that explain what we filled and how much. Have a question about your invoice?

We’re just a call away where an agent is happy to clear up any confusion or errors. We pride ourselves in being there for our clients in all aspects of the service, from getting the fuel to you, offering fuel estimator services and making sure we’re available day or night if you have any questions or concerns. 

Fuel Logic saves you time, money, and energy that’s spent when you manage your own fuel. Let our fuel team experts make you the Fuel Hero when it comes to maximizing your fuel savings!

Schedule your first secure fuel delivery today!

FAQs (Frequently Asked Questions)

What is the impact of fuel theft on a trucking company’s bottom line?

The impact of fuel theft can be significant for trucking companies, leading to increased operational costs and reduced profitability. An unauthorized siphon of fuel can result in a loss of hundreds or thousands of dollars annually, depending on the fleet’s total fuel usage.

How can fleet managers prevent fuel theft effectively?

Fleet managers can prevent fuel theft by implementing fuel theft prevention strategies such as using fuel monitoring systems, locking fuel caps, and installing security cameras at fuel stations. Additionally, educating employees about the risks associated with fuel theft is crucial.

What are some common methods thieves use to steal fuel?

Thieves often employ methods such as siphoning fuel directly from a vehicle’s fuel tank or using skimmers to access fuel cards with card information. Understanding these tactics can help in developing effective fuel theft prevention strategies.

How does monitoring fuel consumption patterns help in preventing fuel theft?

Monitoring fuel consumption patterns allows fleet managers to identify anomalies that may indicate fuel theft. By keeping track of vehicle’s fuel consumption, any unusual changes can prompt an alert for further investigation.

What role do company fuel cards play in preventing fuel theft?

Company fuel cards with enhanced security features can help prevent fuel theft by limiting access to authorized personnel only. These cards can include safeguards such as PIN codes and transaction alerts, making it more difficult for thieves to misuse them.

What is internal theft and how does it differ from external theft?

Internal theft refers to fuel theft committed by employees or insiders, while external theft involves outside thieves. Both types pose risks, but internal theft can be more challenging to detect without proper monitoring and security measures in place.

What should fleet managers do if they suspect fuel theft?

If fleet managers suspect fuel theft, they should immediately investigate by reviewing fuel consumption records, checking security footage, and conducting interviews with drivers. Implementing additional monitoring and security measures may also be necessary to prevent future incidents.

Happy October! During this month of ghosts, goblins, broomsticks, and flickering jack-o’-lanterns, there are sneaky, spooky villains that threaten your business – especially when it comes to fuel management. Whether you are fueling up reefers, generators, heavy equipment, or a fleet of vehicles, you could be losing money left and right – and that’s a terrifying thought no matter what month it is!

Intangible costs are hard-to-measure expenses that typically relate to non-physical impacts, such as decreased employee morale, damage to brand reputation, or reduced productivity. While fueling up your operations may seem like a straightforward concept, unexpected costs could be making a significant dent in your business’s bottom line.

Getting More Time Out of Your Equipment

Consider this: every time your employees need to fuel up a truck or piece of equipment, you are at risk for intangible expenses. These costs may come from lost time on the job, vehicle wear and tear, additional labor expenses, and more. Here’s an example we’ll use of a ten-truck fleet account, wanting to expand his fleet to get more deliveries/jobs done in a day.

A Fuel Logic agent calls and begins to talk to him, and he’ll say, “Yeah, we were in the process of buying our 11th truck,” and we’ll get to talk to them, and they’re doing their own fueling. The unfortunate reality is that they’re about to spend $300,000 on a new truck when the issue is really their fueling process.

“ Fuel Delivery could give them back an hour a day on each of their ten trucks with mobile fueling. That’s ten more hours in the day that their drivers could be delivering! Now they don’t need the additional four employees or the additional cost of the $300,000 truck. They need to operate those trucks the 10 hours a day they now have instead of putting them in the fuel station. Remember… this doesn’t just affect fleets; many industries have to take hours out of their day to get fuel to their site, so you’re still wasting time and wages!

Don’t Strain Your Back Office and Ensure Accurate Reporting

Another cost that you must take into consideration when it comes to direct to equipment wet hose fueling is the constraints in the stress that it takes on your back office. Somebody in your back office is chasing down receipts and managing fleet cards. Then, if you have ten trucks, you have ten fuel managers, ten people, plus that person in your back office that are all involved in your fuel process, which is highly inefficient and prone to errors.

What we do at Fuel Logic is work with your operations team to determine when all the trucks/equipment are in the yard at the same time. Essentially, when is your last truck in, and when is your first struck out? That gives us your window of time that we can come in and fuel your equipment. Our trucks are highly outfitted with technology to help minimize theft and ensure the most accurate reporting.

“ Our pumps won’t even turn on until the truck reaches your site via GPS tracking. From there, the operator will scan each piece of equipment which will then be itemized on your invoice! We know every cent that goes into all your equipment, and now you will too.
While these expenses can be tough to quantify, they pose a genuine threat to your company’s overall performance.

Be the Fuel Hero and call Fuel Logic! Save your company time, energy, and money!
With our mobile fueling options, detailed reports, and innovative strategies, you can banish menacing fuel gremlins in spooktacular fashion!